{"id":6212,"date":"2016-12-09T10:05:01","date_gmt":"2016-12-09T10:05:01","guid":{"rendered":"http:\/\/progresomicrofinanzas.org\/en\/?p=6212"},"modified":"2017-11-29T12:50:15","modified_gmt":"2017-11-29T12:50:15","slug":"employers-mutual-societies-adopt-good-practices","status":"publish","type":"post","link":"https:\/\/www.fundacionmicrofinanzasbbva.org\/revistaprogreso\/en\/employers-mutual-societies-adopt-good-practices\/","title":{"rendered":"Employers\u2019 Mutual Societies adopt good practices"},"content":{"rendered":"<div class=\"pdfprnt-buttons pdfprnt-buttons-post pdfprnt-top-right\"><a href=\"https:\/\/www.fundacionmicrofinanzasbbva.org\/revistaprogreso\/en\/wp-json\/wp\/v2\/posts\/6212?print=pdf\" class=\"pdfprnt-button pdfprnt-button-pdf\" target=\"_blank\"><img decoding=\"async\" src=\"https:\/\/www.fundacionmicrofinanzasbbva.org\/revistaprogreso\/wp-content\/plugins\/pdf-print\/images\/pdf.png\" alt=\"image_pdf\" title=\"View PDF\" \/><\/a><a href=\"https:\/\/www.fundacionmicrofinanzasbbva.org\/revistaprogreso\/en\/wp-json\/wp\/v2\/posts\/6212?print=print\" class=\"pdfprnt-button pdfprnt-button-print\" target=\"_blank\"><img decoding=\"async\" src=\"https:\/\/www.fundacionmicrofinanzasbbva.org\/revistaprogreso\/wp-content\/plugins\/pdf-print\/images\/print.png\" alt=\"image_print\" title=\"Print Content\" \/><\/a><\/div><p><span style=\"font-weight: 400;\">Chile\u2019s Social Security Authority has published this draft circular with the aim of promoting good corporate government practice on the part of Employers\u2019 Mutual Societies.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mutual societies are privately owned non-profit corporations with the purpose of managing social security provision for workplace accidents and illness, an insurance cover that is funded mainly by social security contributions and surpluses. Because of their non-profit nature, the Authority has issued this draft circular in order to promote solid corporate governance structures in the mutual societies; this makes their long term sustainability viable and ensures the effective delivery of medical, monetary and accident prevention provision.<\/span><\/p>\n<p><b><i>ANNUAL GENERAL MEETING<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">The draft circular contains the requirement that mutual societies hold an annual general meeting during which member institutions are informed of the most important issues affecting the society\u2019s activity and management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There will be at least one ordinary general meeting a year, to be convened with a minimum of <\/span><b>15 days\u2019 <\/b><span style=\"font-weight: 400;\">notice. \u00a0Mutual societies\u2019 bylaws will regulate the conditions for convening extraordinary general meetings (quorum for attendance and voting, how meetings are called, etc).<\/span><\/p>\n<p><b><i>BOARD OF DIRECTORS<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">The Board is the mutual society\u2019s highest organ of administration. The draft circular calls for a <\/span><b>separation between <\/b><span style=\"font-weight: 400;\">the institution\u2019s<\/span><b> administrative direction and its execution<\/b><span style=\"font-weight: 400;\">, that is, between the Board and senior management, in order to ensure the independence of both functions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thus, the Board will have to hold meetings at least once a year without the attendance of senior management, to discuss the internal and external audit reports, as well as to assess the performance of the chief executive officer and other senior executives.<\/span><\/p>\n<p><b>How it works<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Board meetings will be held at the request of the Chair, or with the frequency that the Board itself stipulates. A <\/span><b>schedule of the meetings throughout the year<\/b><span style=\"font-weight: 400;\"> should be made available to the Board directors, to which they should have regular access so that they have complete, accurate and relevant information about the institution. In any event, board members should receive the information germane to the meetings <\/span><b>at least 5 days beforehand<\/b><span style=\"font-weight: 400;\">, as well as the specific documents about the issues under discussion.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mutual societies must also have a channel of information so that directors are continually made aware of issues that affect the organisation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Furthermore, they should have <\/span><b>communication channels<\/b><span style=\"font-weight: 400;\"> to keep members and associates of the mutual society informed on a permanent basis about matters concerning the society and its corporate governance (election of board directors, relevant facts, statutory and legal requirements that must be met by the directors, dates of the members\u2019 general meetings, etc).<\/span><\/p>\n<p><b>Composition<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The Board should be <\/span><b>made up in equal measure<\/b><span style=\"font-weight: 400;\"> of representatives of the Society\u2019s member companies and employees providing services to these companies. Board members will be appointed to their posts for periods of 3 years and may be re-elected for a maximum of 2 consecutive terms.<\/span><\/p>\n<p><b>Alternate directors<\/b><span style=\"font-weight: 400;\"> may be appointed to take part in Board meetings; they will have the right to vote only in the event of the absence of the titular directors. They may also be members of the Board\u2019s supporting committees. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mutual societies should have formal <\/span><b>induction and training<\/b><span style=\"font-weight: 400;\"> procedures and mechanisms in place for their board directors, so that the latter are kept permanently up to date and have the knowledge and basic skillsets to fulfil their position effectively. To this end, a training programme should be drawn up every year identifying the areas to be covered.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Both the Board and its support committees may be <\/span><b>advised by in-house or external professionals<\/b><span style=\"font-weight: 400;\">, as required, who will take part in meetings as guests to respond to directors\u2019 specific needs.<\/span><\/p>\n<p><b>Board directors\u2019 roles and responsibilities<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The draft circular defines the director\u2019s functions and responsibilities, separating them into the following <\/span><b>areas<\/b><span style=\"font-weight: 400;\">: strategic issues; entity\u2019s structure; monitoring and control; issues relating to the context and transparency; internal regulatory compliance and legality, among others.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In order to ensure that the Board has the necessary resources to carry out its functions and responsibilities, an <\/span><b>annual budget<\/b><span style=\"font-weight: 400;\"> should be approved for it to operate, with provision made for per diems, travel allowances, fees for taking part in the support committees, fees for advisory services as may be necessary, among others.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The draft circular contains a section on <\/span><b>conflicts of interest<\/b><span style=\"font-weight: 400;\">, making explicit the obligation of the Board, the members of management and all other mutual society employees to behave responsibly, faithfully and ethically in the event of such conflicts. Also the Board\u2019s duty to inform and to be informed about conflicts of interest.<\/span><\/p>\n<p><b>Chair<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The Chair of the Board should take on a <\/span><b>leadership<\/b><span style=\"font-weight: 400;\"> role during meetings and will be responsible for the effective and efficient running of the same. The Chair has the following functions: to set the agenda for each meeting; to ensure that directors fulfil their roles, to set up procedures for handling potential conflicts of interest that may arise, etc. The Chair will have the casting vote in the event of a tie in the adoption of a resolution.<\/span><\/p>\n<p><b><i>COMMITTEES<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">In order to inform their decisions, the Board may set up support committees, which will be made up of at least one director representing the member institutions and one representing workers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Board committees\u2019 aims, roles, meetings, voting mechanisms etc will be regulated in their own statutes. In any event, the committees should report regularly to the Board of Directors about their work plan and how it is going, as well as presenting an annual synopsis of their achievements and work in progress.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Board of Directors should set up, at the very least, a Risk Committee, a Prevention Committee, an Audit Committee and an Ethics Committee.<\/span><\/p>\n<p><b><i>CHIEF EXECUTIVE OFFICER AND SENIOR MANAGEMENT<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">The CEO of each mutual society will be responsible for the institution\u2019s <\/span><b>day-to-day management<\/b><span style=\"font-weight: 400;\">. He or she will be appointed by the Board and may not hold the post for more than 10 years.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">His\/her <\/span><b>remuneration<\/b><span style=\"font-weight: 400;\"> will be set by the Board. It should be consistent with the institution\u2019s financial situation and reflect his\/her personal capabilities. It may consist of a fixed amount and another that is variable, linked to the Manager\u2019s performance and the degree to which the society\u2019s targets are being achieved. A formal, transparent procedure should be followed when deciding remuneration, with a review of the parameters and values used at least every 3 years.<\/span><\/p>\n<p><b><i>LEGAL, INTERNAL AND EXTERNAL AUDIT<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">Mutual societies should have a department of legal affairs, led by a <\/span><b>chief legal officer<\/b><span style=\"font-weight: 400;\">, who is answerable only to the Board of Directors. The department\u2019s independence from the institution\u2019s other organs must be guaranteed in order to ensure its impartiality.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The draft circular also describes the roles of <\/span><b>Internal Audit <\/b><span style=\"font-weight: 400;\">and <\/span><b>External Audit<\/b><span style=\"font-weight: 400;\">. The Internal Audit must assess the degree of compliance with the institution\u2019s policies and procedures, and its chief officer will have access to the Board through the Audit Committee. The External Auditor, an external company hired by the mutual society, will audit the entity\u2019s financial statements and report directly to the Board.<\/span><\/p>\n<p><b><i>ASSESSMENT<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">Mutual societies should conduct an annual assessment of corporate governance, of the CEO, \u00a0the Chief Legal Officer (CLO) and the Internal Auditor Officer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Specifically, the corporate governance assessment will follow the format shown in Appendix I of the project and may be delegated to an external consultancy. In any event, a report should be prepared with the results of the assessment that will include the action plan that has been designed to mitigate any weaknesses identified. The report will be approved by the Board of the mutual society and submitted to the Authority by the end of March at the latest.<\/span><\/p>\n<p><b><i>MINIMUM STANDARDS<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">This Circular endeavours to set a framework of minimum standards to serve as a benchmark for the corporate governance of mutual societies, based on international governance principles.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Chile\u2019s Social Security Authority has published this draft circular with the aim of promoting good corporate government practice on the part of Employers\u2019 Mutual Societies. Mutual societies are privately owned non-profit corporations with the purpose of managing social security provision for workplace accidents and illness, an insurance cover that is funded mainly by social security [&hellip;]<\/p>\n","protected":false},"author":30,"featured_media":6112,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"tags":[424,452,1301,372,654,1762,414,1663,1148,1143,395,1667,1666,859,1664,1662,1665,1490],"class_list":["post-6212","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","tag-assessment","tag-audit","tag-behaviour","tag-board","tag-chile-en-2","tag-circular-en-2","tag-corporate-governance","tag-employers","tag-ethics","tag-good-practice","tag-governance","tag-labour-risks","tag-long-term-sustainability","tag-management","tag-members","tag-mutual-societies","tag-senior-legal-counsel","tag-social-security","numero-9-en","seccion-published-and-draft-legislation-corporate-governance","pais-chile-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ 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